Email

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1. E-MAIL 2. Introduction <ul><li>E-Mail stands for Electronic Mail </li></ul><ul><li>It is use to send document, images…
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  • 1. E-MAIL
  • 2. Introduction <ul><li>E-Mail stands for Electronic Mail </li></ul><ul><li>It is use to send document, images electronically </li></ul><ul><li>Setting up E-Mail: </li></ul><ul><ul><li>Computer </li></ul></ul><ul><ul><li>Internet Connection </li></ul></ul><ul><ul><li>An Account with an ISP </li></ul></ul><ul><ul><li>Email Software </li></ul></ul>
  • 3. Components of an E-Mail <ul><li>Recipient Address (To:) </li></ul><ul><ul><li>Where you key in email addresses </li></ul></ul><ul><li>Carbon Copy (CC:) </li></ul><ul><ul><li>Where you key in more than 10 email address and can be seen to all recipients </li></ul></ul><ul><li>Blind Carbon Copy (Bcc:) </li></ul><ul><ul><li>Email keyed in here cannot be seen by other recipient </li></ul></ul>
  • 4. Features of E-Mail <ul><li>Automatic reply to messages </li></ul><ul><li>Auto forward and redirection of messages </li></ul><ul><li>Facility to send copies of a message to many people </li></ul><ul><li>Automatic filing and retrieval of messages </li></ul><ul><li>Addresses can be stored in an address book and retrieved instantly </li></ul><ul><li>Notification if message cannot be delivered </li></ul><ul><li>Automatically date and time stamped </li></ul><ul><li>Signatures can be attached </li></ul><ul><li>Files, graphics or sound can be sent as attachments, often in compressed formats </li></ul>
  • 5. Advantages of E-Mail <ul><li>Easy to use </li></ul><ul><li>Its free </li></ul><ul><li>Emails can be received quickly </li></ul><ul><li>Files and images can be attached </li></ul><ul><li>Multiple copies of a message can be sent to a group of people </li></ul><ul><li>Emails can be sent at any time of day or night </li></ul><ul><li>Messages can be prepared in advance and saved until you are ready to send them </li></ul><ul><li>Messages can be encrypted making it possible to send confidential information </li></ul>
  • 6. Disadvantages of E-Mail <ul><li>Need to know the email address of the recipient </li></ul><ul><li>Some people change their email address fairly often as the change jobs </li></ul><ul><li>Most emails are SPAM </li></ul><ul><li>You may have to wait a long time to get reply </li></ul><ul><li>Email attachments may contain virus </li></ul><ul><li>There are a lot of email and it is easy to get fooled by them </li></ul>
  • 7. Need to know <ul><li>Email SPAM - known as Junk Mail </li></ul><ul><li>Email FRAUD - an illegitimate e-mail from a particular organization. It is usually to trick you into providing personal information that can be used for identity theft. </li></ul><ul><li>PHISHING - The criminally fraudulent process of attempting to acquire sensitive information such as password, credit cards details. </li></ul>
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