2. Elections Packet 2012-2013

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Elections Packet 2012-2013 of NJ District of Key Club International
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  Page | 1 Elections andCampaigning Packet2012-2013 Essential information for members seeking to beelected to district or international office DIRECT QUESTIONS TO Ashley Joseph Elections and Credentials Chairpersonashleyjltgdiv15@gmail.com | (201) 388-5836 ADVISORS AND CLUB PRESIDENTS: Please ensure that this packet is madeavailable to all candidates.   If interested in running for a position other than lieutenant governor, please complete the Information Request Sheet on p. 15  Page | 2 District and International Office Descriptions ……………………………… Pg. 3 Running for a Lieutenant Governor Position    Lieutenant Governor Election Dates, Times & Locations…………… Pg. 5    Lieutenant Governor’s Service Agreement………………………… Pg. 10    What Should a Candidate Expect?................................................... Pg. 13    Candidate’s Checklist…………………………………………………….. Pg. 14 Running for a District Executive Board/International Office Position    Informatio n Request Sheet……………………………………………… Pg. 15 Important Forms    Schedule for the 2012-2013 NJ District Board of Trustees…………... Pg .16    Expense Report for District Officer Candidates ……………………….   Pg. 17 Miscellaneous    Sample Caucus Questions………………………………………………. . Pg. 18    Application for 2012-2013 District Webmaster………………………... Pg. 20  Page | 3 Lieutenant Governor  A Lieutenant Governor represents each of the twenty-one divisions in the New Jersey District. He or sheserves as a liaison between the clubs in his or her division and the NJ District Board, as well as theirrepresentative. The Lt. Governor is required to attend the Mid-Winter Training Conference, District andInternational Convention, all District Board Meetings, Fall Rally, and the Regional Training Conferencefor his or her division. He or she must publish at least ten newsletters for his or her clubs, file monthly club and board reports, hold Officers Training Conferences until all officers are trained, publish adivisional roster, and serve on District committees as needed. He or she must also stay in constant contact with his or her clubs, the executive board, and the Kiwanis Board. He or she is expected to organize divisional service projects, hold President’s Council Meetings, and visit each club i n his or her division.The duties are many and the time commitment is large, but the amazing leadership experience obtained iseven greater. District Webmaster The District Webmaster is in charge of updating the New Jersey District Key Club Website, www.njkeyclub.org. He or she is expected to update it to include all current projects, committeeinformation, registration for district events, and other important facts. The Webmaster is required toattend District Convention, all board meetings, and the Regional Training Conferences. The Webmaster is not elected. After sending the Webmaster’s Application, interviews may be conducted at District Convention, and he or she is appointed by the incoming District Governor. All District Webmastercandidates are encouraged to attend the Midwinter Training Conference in March. District Editor The Editor has the tremendous task of publishing the four issues of the Jersey Key, the official publicationof the New Jersey District. He or she must find a printer, create article logs for each issue, assign andcollect articles, edit and layout the entire paper, and distribute them throughout the District. He or shemust create newsletters to publish to the District Board, and be present at the Mid-Winter TrainingConference, District and International Convention, all board meetings, all Regional TrainingConferences, and Fall Rally. District Treasurer The Treasurer should have a very good calculator. He or she must work to collect 100% dues from eachKey Club in the state. The treasurer is expected to create monthly financial reports, publish tennewsletters to the District Board and three to club treasurers, and handle all invoices and vouchers. He orshe is expected to be in constant communication with the board, especially with the Financial Counselor. Attendance at Mid-Winter Conference, District and International Convention, all Board Meetings, FallRally, and all Regional Training Conferences is mandatory.  Page | 4 District Secretary The Secretary is the great communicator. He or she must produce the District Handbook, minutes foreach District and Executive board meeting, publish ten newsletters to the District Board and three to clubsecretaries. He or she is also in charge of all District mailings, publishing the KEYping Up, and submittinga District Convention report, including all contest winners, election results, and a report to theInternational Office. The District Secretary is expected to receive all District communication; allLieutenant Governor monthly reports, club reports, and other related reports are sent to him or her.Mandatory events include the Mid-Winter Training Conference, District and International Convention,all Board Meetings, Fall Rally, and all Regional Training Conferences. District Governor The Governor is in charge of the entire District. He or she presides over each Board meeting, publishesten newsletters to the board, arranges training of all Lieutenant Governors-elect, appoints Board membersto committees, and is expected to be in constant communication with the District Board, Kiwaniscommittee, and the International Trustee. He or she is expected to improve K-family relations by attendingas many Kiwanis events as possible and must execute other responsibilities as they arise throughout the year. He or she must be present at Mid-Winter Training Conference, District and InternationalConvention, all Board meetings, all Regional Training Conferences, Fall Rally, and InternationalConvention. International Trustee The Trustee serves as a liaison between the District and International Level. He or she must be present atall International Board Meetings, serve on International Committees, and report to his or her districtabout International events and decisions. A lot of travel is required; Trustees are expected to visit theirdistricts. To run for this position, one must first run for endorsement at District Convention and then runfor office at International Convention. International Vice President The Vice President is in charge of constantly assisting the President. He or she attends all InternationalBoard Meetings and serves on and oversees the Key Club International committees. Again, travel andcommunication are the main features of the job. For this office, the candidate must first run forendorsement at District Convention and then campaign at International. Candidates must for thisposition usually have District office experience. International President The highest position in all of Key Club, the International President embodies Key Club International. Heor she presides over International board meetings, represents Key Club at Kiwanis events, and appoints theInternational Committees. Communication is maintained with countless individuals, and traveling is amust. Again, to run, the candidate must first seek endorsement at District Convention and then run foroffice at International Convention.  
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